Request for Statement of Qualifications for Landscape and Grounds Maintenance Services

Public opportunity summary

PLEASE TAKE NOTICE that Public Works requests Statement of Qualifications (SOQ) for Landscape and Grounds Maintenance Services (BRC0000478). The purpose of this solicitation is to establish a qualified list of contractors that can perform work when Public Works anticipates the need for landscape and grounds maintenance services. The Request for Statement of Qualifications (RFSQ) with contract specifications, forms, and instructions for preparing and submitting a SOQ may be accessed at http://pw.lacounty.gov/brcd/servicecontracts or may be requested from Mr. Danny Medina at (626) 458-4080 or dmedina@pw.lacounty.gov or from Ms. Elizabeth Yetaryan at (626) 458-4072 or eyetaryan@pw.lacounty.gov, Monday through Thursday, 7 a.m. to 5 p.m. Proposers' Conference: An optional proposers' conference will be held on Wednesday, May 28, 2025, at 10:00 a.m. via Microsoft Teams Meeting Online Events. ATTENDANCE BY THE PROPOSER OR AN AUTHORIZED REPRESENTATIVE AT THE CONFERENCE IS OPTIONAL. To participate, proposers will need to sign-in using the electronic sign-in sheet through the website listed above. Attendees should be prepared to ask questions at that time about the specifications, proposal requirements, and contract terms. It is the proposers' sole responsibility to do their due diligence to visit and familiarize themselves with the work requirements before submitting their SOQ. After the conference, proposers must submit questions in writing and request information for this solicitation by Monday, June 2, 2025. Please direct your questions to Mr. Medina or Ms. Yetaryan. The initial due date to submit SOQs is Wednesday, June 11, 2025, at 5:30 p.m. Solicitation Schedule: 1. Written Questions Due: Monday, June 2, 2025 2. Form LW-2: Living Wage Exemption Due: Monday, June 2, 2025 3. SOQ Submission Due: Wednesday, June 11, 2025 NOTE: Items 1 and 2 above, if submitting, will be due via e-mail to Mr. Medina or Ms. Yetaryan. Item 3 is due from all proposers in accordance with the Submission Instructions detailed below. PLEASE CHECK THE WEBSITE FREQUENTLY FOR ANY CHANGES TO THIS SOLICITATION. ALL ADDENDA AND INFORMATIONAL UPDATES WILL BE POSTED AT http://pw.lacounty.gov/brcd/servicecontracts. Important instruction regarding this solicitation: PLEASE NOTE - The resultant contract(s) developed from this RFSQ will be subjected to prevailing wage payments pursuant to the California Labor Code. In addition, this is a Proposition A solicitation, as such, the County's Living Wage Ordinance will also be applicable to the resultant contract(s). Contractors will be required to pay wages at rates in compliance with the Living Wage Ordinance. Please review and familiarize yourself with the Living Wage Ordinance requirements as provided in: • Part I, Section 1, Item L, Living Wage Program • Form LW-1, Living Wage Program • Power Point slides available electronically at the website listed below PLEASE NOTE: No contract will be awarded as a result of this RFSQ. SOQs received will be evaluated to determine eligibility for placement on Public Works' Qualified Contractors List for future solicitations for these services. See also, Part I, Section 4, Item F, Recommendation of Qualified Contractors on page 1.43. "Do Business with Public Works" Website Mandatory Registration You are now required to register an account on Public Works' "Do Business with Public Works" website in order to view any current solicitation: https://dpw.lacounty.gov/contracts/opportunities.aspx. Registration is only needed one time. Further, you should also register as a plan holder for this specific RFSQ BRC0000472. Only those firms registered as plan holders for this RFSQ through the website will receive automatic notification when any update to this RFSQ is made. Plan holder information is viewable to other registered plan holders. The County does not have an obligation to notify any proposers other than through the Public Works website's automatic notification system. Minimum Mandatory Requirements: Interested and qualified proposers, who can demonstrate their ability to successfully provide the required services outlined in Exhibit A, Scope of Work, of this RFSQ are invited to submit a SOQ also referred to as a "Proposal" provided they meet all of the minimum mandatory requirements listed in Part I, Section I, and complete Form PW-15 (Minimum Requirements Affirmation). Once the need to utilize the contractor's services is identified, Public Works will send out an Invitation for Bids to all qualified contractors with a specific work description, price sheets, and additional requirements for the bids to be considered responsive and responsible. Some of the requirements may include, but are not limited to, submission of a sealed bid prior to the established deadline, additional licenses/certificates, and/or additional experience and equipment requirements. Be advised, the RFSQ process may take several weeks to establish an initial Qualified Contractors List. Public Works may release Invitation for Bids solicitation(s) exclusively to those firms on the Qualified Contractors List in the coming months, therefore, it is imperative that proposers submit all required SOQ material by Wednesday, June 11, 2025, at 5:30 p.m. to be eligible for consideration and placement on the initial Qualified Contractors List. SOQs received after the closing date and time specified in the RFSQ Notice will be reviewed in the order submitted and may not be eligible for placement on the initial Qualified Contractors List. SOQs received after this initial submission deadline may not have their SOQ submittal reviewed for up to six months after the deadline due date or at such a date to be determined at the sole discretion of Public Works. Please note that the Qualified Contractors List resulting from this solicitation may be utilized by other County departments and/or special districts of the County for their solicitation needs. This solicitation will remain open continuously at the sole and absolute discretion of the County. The County reserves the right to close this solicitation at any time. SUBMISSION INSTRUCTIONS Important: Submission of SOQs will only be accepted in electronic format via Universal Serial Bus (USB) or compact disk submitted to the Cashier's Office at Public Works Headquarters located on the Mezzanine Floor, 900 South Fremont Avenue, Alhambra, California 91803 addressed appropriately as follows: Los Angeles County Public Works Cashier's Office 900 South Fremont Avenue, Mezzanine Level Alhambra, CA 91803 Attention: Mr. Danny Medina and/or Ms. Elizabeth Yetaryan Business Relations and Contracts Division – 8th Floor RFSQ for Landscape and Grounds Maintenance Services (BRC0000478) Proposers may use FedEx or UPS (or other delivery service) to deliver proposals. Proposers may submit proposals in-person to the Cashier's Office. Submission of hard copy SOQs or SOQs submitted via e-mail will not be accepted. Doing Business with Preference Program Enterprise The County provides many benefits for firms that are certified through the County's Local Small Business Enterprise (LSBE), Disabled Veteran Business Enterprise (DVBE), and Social Enterprise (SE), collectively called Preference Program Enterprise (PPE). Eligible firms, prime contractors, and subcontractors are strongly encouraged to participate and receive benefits available only to PPE, such as price preference during solicitation process, when applicable, and the PPE Prompt Payment Program. Prompt payment is defined as 15 calendar days after the receipt of an undisputed invoice for goods or services. Information on this program and how to obtain certification are available on the County of Los Angeles Department of Economic Opportunity website.